ServiceStix reads student data from your ZIP in three ways, checked in this order — use whichever your photo software gives you:

Option 1 — PSPA / yearbook export (zero setup)

If your ZIP includes a PSPA index file (INDEX.TXT, MASTER.TXT, or a .csv — the standard yearbook disk format), ServiceStix reads every student's name, grade, teacher, and student ID from it automatically. Filenames don't matter at all. Both tab- and comma-delimited files work, with or without a header row.

Grade levels are read in any format — K4, JK/SK, 3A, Year 3, CE2, 3e année and the rest — and semicolon-delimited CSVs (the French Excel and GotPhoto default) work too. Excel rosters (.xlsx) are read the same way — GotPhoto's student data download, with its Filename column, fills in names and groups on its own.

Captura Workflow exports work as they come out of the software, by teacher or by grade. Its index lists the student ID and the teacher in its own columns, and ServiceStix reads them by what they hold rather than by their position. Photos Captura files under __NO_TEACHER__ come through with the teacher left blank — nobody is assigned to them yet — and the class group shots in the export are kept off the sticker sheet.

Option 2 — GotPhoto folder structure (zero setup)

If your ZIP keeps GotPhoto's standard download layout — a grade folder containing teacher folders containing each student's photo — Grade and Teacher are read from the folders automatically:

Filenames then only need FirstName_LastName. Combined folder names like 01_Mrs_Smith work too.

Option 3 — everything in the filename

No index file or folders? The filename tells ServiceStix who each student is. Fields are separated by underscores (_). The exact fields required depend on what you've enabled above.

Filename format (fields in this order):

Include only the fields you've turned on. School Year is entered in the app — it does not go in the filename.

Examples

First Name + Last Name + Grade only:

First Name + Last Name + Grade + Teacher:

All fields enabled:

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Exporting from GotPhoto

1. In GotPhoto, open your job and click Download Photos (or Bulk Download).
2. Choose Original / High-Res photos.
3. Under Filename Pattern, choose Custom.
4. Build a pattern using the student data fields in your job:
   {first_name}_{last_name}_{grade} — add _{teacher} or _{student_id} if you've enabled those fields.
5. Download — GotPhoto will create a ZIP file you can upload directly here.

Exporting from Lightroom / other software

1. Use File > Export with the File Naming template editor.
2. Build a custom template using metadata tokens for each student field, separated by underscores.
3. ZIP the exported folder and upload it here.

ServiceStix generates print-ready PDFs for four label sheets. Three are portrait stickers with the photo on top; the OfficeSmartLabels sheet is a wider sticker with the photo on the left and the text beside it.